State Accounting Division

Accounting Forms Download Information

The Department of Administration has designed forms to be used to update the accounting tables and chartfields in the Statewide Accounting System. These forms are in the Microsoft Word 97-2000 format and can be filled out using Word (please refer to the Filling Out Word Forms web page for assistance), or printed and completed manually.

It is recommended that the forms always be accessed directly from the website. This will ensure the latest version is always used. If you prefer to save a copy of the forms, the following instructions will assist you. Save the forms to your local hard drive (usually "C:"). To download a form: 1) position the cursor on the desired form (underlined link below); 2) right-click the mouse and a pop-up menu will appear; 3) select the "Save Link As" (or "Save Target As") option; and 4) save the file to the Microsoft Word template directory:

• Windows 95, 98, or Me:
  C:\Windows\Application Data\Microsoft\Templates
• Windows 95, 98, Me, or NT 4.0 (with user profiles):
  C:\Windows\Profiles\Username\Application Data\Microsoft\Templates
• Windows 2000 or Windows XP:
  C:\Documents and Settings\Username\Application Data\Microsoft\Templates
  Note: Username is the network logon name.

• All Windows Operating Systems:
  C:\Program Files\Microsoft Office\Templates

• Form 111 (Revised 3/2004)
  Agency (General Ledger Business Unit)
  
  
• Form 112 (Revised 2/2008)
  Accounts Receivable, Accounts Payable or Purchasing Business Unit
  
  
• Form 121 (Revised 6/2005)
  Fund Code
  
  
• Form 131 (Revised 3/2005)
  Balance Sheet Account Code
  
  
• Form 132 (Revised 3/2004)
  Revenue Account Code
  
  
• Form 133 (Revised 3/2004)
  Expenditure/Expense Account Code
  
  
• Form 134 (Revised 3/2005)
  Statistics Account Code
  
  
• Form DA-105 (Revised 10/2005)
  Request to Maintain a Non-treasury Cash Account
  
  
• Form DA-120 (Revised 5/2001)
  Inter-entity Loan Authorization
  
  
• Asset Management Report of Property Survey (Revised 5/2005)
  
  
• Electronic Funds Transfer (Revised 6/2005)
  (ACH Transfer)
  
  
• Electronic Funds Transfer (Revised 1/2006)
  (Domestic Wire Transfer)
  
  
• Electronic Funds Transfer (Revised 7/2002)
  (International Wire Transfer)
  
  
• Reconciliation Form (Revised 3/2007)
  (Cash Change Account - 1101)
  
  
• Reconciliation Form (Revised 5/2003)
  (Imprest Cash Account - 1102)
  
  
• Reconciliation Form (Revised 5/2003)
  (Revolving Cash Account - 1103)
  
  
• Treasury Unit Deposit Ticket (Revised 6/2007)
  
  
• Vendor Information (Revised 9/2007)
  
  
• 1099 Form - Correction/Duplicate (Revised 1/2006)
  
  
• Substitute W-9 Form (Revised 2/2006)
  
  
• Warrant Form (Revised 5/2007)
  (Agency Request for Copy of Cashed Warrant)
  
  
• Warrant Form (Revised 5/2007)
  (Agency Request to Initiate Warrant Replacement)
  
  
• Warrant Form (Revised 6/2008)
  (Agreement to Indemnify and Hold Harmless)
  
  
• Warrant Form (Revised 2/2004)
  (Express Warrant)
  
  
• Warrant Form (Revised 1/2008)
  (Stale Date Inter-unit Journal Request)
  
  
• Warrant Form (Revised 5/2007)
  (Warrant Cancellation)